Murfreesboro Charter Bus Prices: How Much Does a Bus Rental Cost in Murfreesboro

Planning a group trip in Murfreesboro, Tennessee, involves many moving parts, but securing reliable transportation shouldn't be a guessing game. At Charter Bus Rental Company Murfreesboro , we believe in transparent pricing and helping our customers understand exactly where their budget is going. Whether you are organizing a Blue Raiders tailgate for Middle Tennessee State University, a corporate retreat to the Embassy Suites, or a wedding shuttle to The View at Fountains, understanding charter bus pricing is the first step toward a successful event.

While there isn't a single flat rate for every bus rental—because every trip is unique—we can help you understand the factors that influence the cost. Charter bus rentals in Murfreesboro range from $140 to $300+ per hour or $1,200 to $2,800+ per day, depending on the vehicle type and itinerary. To get an exact price tailored to your specific needs, you can call our 24/7 reservation team at 423-289-4700 or use our online quote tool for pricing in under 30 seconds. Below, we break down everything you need to know about budgeting for your next group trip in Rutherford County.

A few of the companies we’ve worked with

What Factors Influence Your Charter Bus Rental Quote?

When you call Charter Bus Rental Company Murfreesboro for a quote, our reservation specialists take several variables into account to provide you with the most accurate price possible. No two trips are identical; a quick shuttle down Medical Center Parkway will cost differently than a multi-day road trip to the Great Smoky Mountains. Understanding these variables can help you plan your budget more effectively.

1. Trip Duration and Distance: The primary drivers of cost are how long you need the bus and how far you are traveling. Local trips within Murfreesboro—such as a shuttle between a hotel and a wedding venue—are billed by the hour with a minimum rental period (usually 4 to 5 hours). Long-distance trips, such as traveling from Murfreesboro to Atlanta or Memphis, are billed by the day or by mileage.

2. Time of Year: The bus rental industry has peak seasons. In Murfreesboro, demand often spikes in the spring (for proms, graduations at MTSU, and school field trips ) and during the fall football season. Traveling during these high-demand times can result in slightly higher rates. Conversely, booking during the winter months (January and February) often yields the most competitive pricing .

3. Route and Itinerary: Your specific route matters. If your itinerary involves a lot of driving around the city, picking up multiple groups from different locations in Smyrna or La Vergne, or navigating through heavy traffic on I-24 during rush hour, these factors are considered. Precise itineraries help us give you the best price, so having your pickup and drop-off addresses ready when you call is highly beneficial.

How Bus Type Affects Your Rental Rate?

The size and style of the vehicle you choose will play a significant role in your final quote. At Charter Bus Rental Company Murfreesboro, we offer a diverse fleet ranging from compact minibuses to spacious full-size motorcoaches. Choosing the right bus for your group size prevents you from paying for empty seats or needing multiple vehicles.

Minibuses and Sprinter Vans : For smaller groups of 15 to 35 passengers , minibuses are a cost-effective and convenient option. These are perfect for local shuttles, such as moving corporate teams from the Murfreesboro airport or shuttling wedding guests from the DoubleTree by Hilton Hotel (1850 Old Fort Pkwy, Murfreesboro, TN 37129) to a nearby venue. Because they are smaller and use less fuel, they have a lower hourly rate than full-size coaches.

Full-Size Charter Buses: If you are moving a large group, such as a high school band, a sports team , or a large tour group, a 56-passenger charter bus is the standard. While the daily rate is higher than a minibus, the cost per person often drops significantly when the bus is filled to capacity. These buses come equipped with amenities like onboard restrooms and large luggage bays, making them ideal for long-haul trips or groups with heavy equipment.

The Impact of Time of Year and Booking Date

Timing is everything when it comes to securing the best rate for your Murfreesboro charter bus rental. Just like airline tickets and hotels, charter bus prices fluctuate based on supply and demand. April, May, and June are exceptionally busy due to end-of-year school trips to places like the Discovery Center at Murfree Spring (502 SE Broad St, Murfreesboro, TN 37130) and graduation ceremonies.

Additionally, weekends are almost always more expensive than weekdays. If your schedule allows for flexibility, planning your trip for a Tuesday or Wednesday can often result in savings. Furthermore, booking early is crucial. We recommend reserving your bus at least 3 to 6 months in advance. For major events like weddings or large conventions, booking 6 to 9 months out ensures you lock in a rate before availability tightens and prices rise.

Hourly vs. Daily vs. Mileage Rates

Charter Bus Rental Company Murfreesboro utilizes different pricing structures depending on the nature of your trip to ensure you get the fairest deal.

Hourly Rates: These are applied to local events where the bus is needed for a specific block of time within the city limits. For example, a prom bus rental for students at Blackman High School or Oakland High School would likely be an hourly rental. Note that there is usually a 5-hour minimum to cover the costs of prepping the vehicle and the driver's time.
Daily Rates: For trips that span the entire day or involve overnight travel, a daily rate applies. This covers the use of the bus for up to 10 hours of driving time within a 24-hour period. This is common for groups taking day trips to Nashville for CMA Fest or touring historical sites.
Mileage Rates: For long-distance one-way transfers or trips covering significant ground across state lines, pricing may be calculated based on mileage to cover fuel and wear on the vehicle.

Additional Fees to Consider for Your Budget

When budgeting for your charter bus rental in Murfreesboro, it is important to be aware of potential costs that may not be included in your base quote. At Charter Bus Rental Company Murfreesboro, we strive for transparency so there are no surprises on the day of your trip.

Parking and Tolls: You are responsible for any parking fees or tolls incurred during your trip. For example, if you are attending an event at the Bridgestone Arena in Nashville, you will need to cover the cost of bus parking. Locally, check regarding bus parking at venues like the Stones River National Battlefield (3501 Old Nashville Hwy, Murfreesboro, TN 37129).
Driver Lodging: If your trip involves an overnight stay, you must provide a hotel room for your driver. This ensures they get the legally required rest to drive safely the next day. A standard room at a safe, clean hotel is all that is required.

Estimated Charter Bus Pricing Examples for Murfreesboro Trips

To help you visualize your budget, here are a few examples of common trips we service in the Murfreesboro area. Please remember these are estimates, and you should call 423-289-4700 for a precise quote for your specific date and itinerary.

The Local Wedding Shuttle A couple is getting married at the beautiful Carriage Lane Inn (337 E Burton St, Murfreesboro, TN 37130). They want to shuttle guests from a designated hotel block to the venue and back at the end of the night to ensure everyone travels comfortably. They rent a 25-passenger minibus for 6 hours. Estimated Cost: $900 – $1,200

The MTSU Field Trip A student organization at Middle Tennessee State University (1301 E Main St, Murfreesboro, TN 37132) plans a day trip to Chattanooga to visit the aquarium. They need a 56-passenger charter bus for the full day (12 hours). The bus allows them to study on the way with WiFi and power outlets. Estimated Cost: $1,600 – $2,200

The Corporate Conference A corporation based in Murfreesboro needs to transport 40 employees to a multi-day convention in downtown Nashville. They require a shuttle in the morning and evening for three consecutive days. Estimated Cost: $3,500 – $4,800 total for three days

Tips for Getting the Best Value on Your Rental

We know that budget is a major factor for many groups, whether you are a non-profit, a school, or a family. Here are a few tips from the experts at Charter Bus Rental Company Murfreesboro to help you get the best value:

Finalize Your Headcount Early: Booking a bus that is too large for your group means paying for empty seats. Get a firm headcount early so we can match you with the perfect sized vehicle, whether that is an 18-passenger minibus or a 56-passenger coach.

Book in Advance: As mentioned, prices go up as availability goes down. Booking 6 months in advance secures your bus at the current rate and protects you from price surges during peak seasons.

Be Flexible: If your dates are flexible, ask our reservation specialist if shifting your trip by a day or two would lower the price. Sometimes moving a Saturday trip to a Sunday can save you money.

Split the Cost: For private groups like bachelor parties or fan groups heading to a Titans game, splitting the cost among passengers often makes a private charter bus cheaper—and certainly more comfortable—than rideshares or rental cars.

Get Your Custom Murfreesboro Charter Bus Quote Today!

Ready to hit the road? Charter Bus Rental Company Murfreesboro has representatives available 24/7/365 to assist you with finding the best charter bus to meet your needs and your budget. We’d love to earn your business and show you why we are the trusted transportation provider for Murfreesboro and the greater Nashville area. You can reach us by calling 423-289-4700. You can also use our online quote tool for instant online charter bus pricing in under 30 seconds. With just a few pieces of information, you can instantly see images and prices of available vehicles in your area.

Frequently Asked Questions About Murfreesboro Pricing

How far in advance should I book my charter bus in Murfreesboro?

We generally recommend booking your charter bus as soon as you have your date and venue confirmed. Ideally, you should book at least 3 to 6 months in advance. If you are planning a trip during peak seasons—such as April, May, June, or October—booking 6 to 9 months in advance is advisable to ensure vehicle availability and the best possible pricing. However, we understand last-minute trips happen! Our 24/7 team is always ready to try and accommodate short-notice requests whenever possible.

Do I need to pay for the driver's hotel room?

Yes, if your trip spans multiple days and requires the driver to be off-duty away from their home base, you are responsible for providing the driver with a private, safe, and clean hotel room. This is a standard industry requirement to ensure your driver is well-rested and complies with Department of Transportation safety regulations regarding hours of service. When budgeting for your multi-day trip from Murfreesboro, be sure to factor in the cost of a nightly hotel room for your driver.

Can we drink alcohol on the bus?

In most cases, yes! Charter Bus Rental Company Murfreesboro generally allows alcohol on board for passengers of legal drinking age (21+). This makes our buses perfect for bachelor/bachelorette parties, winery tours to Arrington Vineyards, or wedding shuttles. However, you must notify us in advance if you plan to have alcohol on board, as a refundable cleaning deposit may be required. Please note that kegs and glass bottles are typically prohibited for safety reasons, and the driver creates the final rules regarding safety on the road.

What happens if our trip runs longer than expected?

We understand that events can run late or traffic on I-24 can cause delays. If your trip exceeds the contracted time, you will be billed for the additional time at the hourly rate stated in your contract. We recommend padding your itinerary with a little extra time when booking to account for potential delays at venues or traffic congestion. Communicating with your driver is key; if you know you are running behind, let them know as soon as possible so dispatch can adjust schedules if necessary.

How do I pay for my charter bus rental?

Booking with Charter Bus Rental Company Murfreesboro is simple! Once you receive your quote and decide to proceed, a deposit (usually 10-30% of the total cost) is required to secure your bus reservation. The remaining balance is due 14 to 30 days prior to your trip departure date. We accept all major credit cards, checks, and ACH transfers for your convenience. Our reservation specialists will walk you through the payment schedule when you book your trip.